Applications are invited from suitably qualified and experienced candidates for the position of Accountant tenable in Finance Department at The Polytechnic, a constituent college of the University of Malawi. 

 Duties

Receivables

• Prepare provision schedule and adjustment journal 

• Check list of outstanding debts 

• Write-off approved list of bad debts 

• Check invoices for receivables

• Produce monthly income and receivable schedules 

• Check receivable journals

• Reconcile debtors clearing accounts

Payables

• Prepare reconciliation of payable listing with control account 

• Reconcile payable clearing accounts

• Review supplier reconciliations

• Prepare pension and gratuity deductions  

• Check payroll 

• Prepare monthly payroll journal

•Prepare accruals report

• Prepare monthly tax liability schedules

• Process monthly stipends to eligible students 

• Check payment vouchers 

Bank Reconciliation

• Prepare monthly cash commitments summary 

• Check bank reconciliation

• Establish outstanding cashbook issues with banks

• Reconcile cash related clearing accounts

• Journalise bank transfer transactions

• Check payment vouchers

• Reconcile and report fixed deposits 

• Check cashier’s bank deposits 

• Maintain files for fixed deposits 

• Prepare payments through bank transfer letters and reports

General Ledger

• Update fixed asset register monthly

• Generate accounts codes 

• Conduct stock take with auditors 

• Maintain journal voucher control file

• Check payment vouchers 

• Conduct general ledger reconciliation

Projects

• Prepare project income and expenditure reports 

• Maintain project files 

• Reconcile project funds against cashbook 

• Prepare project audit schedules 

• Check project payment vouchers

• Track and report University revenue from projects 

Supervision

• Supervise and appraise staff Assistant Accountant

Qualifications

• Bachelor’s Degree in Accounting from a recognised institution

• Relevant Professional certificate(s)

• Member of ICAM

• 2 year’s relevant experience 

• Those applying from the public service should have certificate of declaration of assets

METHOD OF APPLICATION

Applications together with copies of relevant qualifications and up to date curriculum vitae with three traceable referees (with email addresses) should be sent by Friday, 27th March, 2020 to:

Registrar

The Polytechnic

Private Bag 303

Chichiri

Blantyre 3

Email: arhrm@poly.ac.mw